Move and Opening Weekend

Friday March 1st: starting at 6.15pm (welcome to arrive from 5.45) and ending at 7.45pm

I’ve just heard from the letting agent and hopefully the start of April will be possible. The owners have just returned after a month away and are comparing quotes for the roof, the move is likely to happen at short notice, and we may only have a week to move and get everything ready for an open weekend, so I want to prepare as much as possible.

I’d like to use the meeting to put together a plan and by the end of the meeting, I’m hoping we will be split into teams, who, after we’ve all contributed our ideas, will take responsibility for a specific task.

Here’s what I have so far:

Teams for Opening Weekend

Pot Sale

·      Gather pots

·      Price work

·      Photograph for promotion

·      Manage the sale on the weekend

Workshops

·      Plan short, taster, drop-in workshops (with me)

·      Source materials (with me)

·      Run drop-in workshops over the weekend

Fundraising raffle

·      Approach local businesses for prizes

·      Collect promotional material

·      Promote through social media

·      Manage raffle sales and draw on the weekend

Food and drink

·      Source food and drink

·      Organise license

·      Run bar over the weekend

Live music

·      Arrange live music, speakers, stage etc. if/where/what possible

·      Manage music on the weekend

Chairs and tables

·      Organise borrowing, transporting, set-up and returning

Other jobs for Opening

Posters and flyers

·      Put up in bus shelters etc.

·      Distribute through cafés and workplaces

Move

Glazes

·      Sources large dipping tubs

·      Think about glaze station and storage (source storage if needed)

·      Mix glazes

Pots

·      Gather packing materials

·      Pack, transport and unpack pots